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AdminTalk

Short lessons: embassy work

16 short episodes. Watch in order or choose a topic.

Episode 7 · 1:00

Meetings across countries: dates, times and time zones

Make the date, time and time zone clear. Compare Bangkok and Berlin for the actual date rather than assuming a fixed difference all year.

 

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General AdminTalk learning material, not an official announcement or universal institutional procedure. Check current requirements with the responsible authority before use.

On-screen graphic labels are in Thai. Read the explanation and transcript below in your selected language.

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AdminTalk

A meeting at 3 pm, but whose time? This is how meeting times get mixed up.

Always give the day, month, year, time and city or time zone clearly.

For example, a meeting on 15 January 2027.

Three in the afternoon in Bangkok is nine in the morning in Berlin on the same day.

But on 15 July 2027, three in the afternoon in Bangkok is ten in the morning in Berlin.

Germany switches to summer time. Do not assume the time difference stays the same all year.

Before sending the invite, set the calendar's time zone and check both sides' dates and times.

For rescheduled or recurring meetings, check again. Do not reuse the old time difference.

Include the meeting's duration and ask recipients to confirm the time they see.

Remember: clear date, equivalent local times. Then confirm the meeting.

AdminTalk

Try before revealing the answer

Fictional exercise: a 30-minute meeting is planned for 15 January 2027, 15:00–15:30 in Bangkok. What date and time is that in Berlin? What changes if the date becomes 15 July 2027 with the same Bangkok time? Write your answer on paper; do not add recipients or send a real invitation.

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January: 15 January 2027, 09:00–09:30 Berlin (CET, UTC+01:00). July: 15 July 2027, 10:00–10:30 Berlin (CEST, UTC+02:00). Both are on the same date as Bangkok, which uses UTC+07:00. Choose Asia/Bangkok and Europe/Berlin, or their city names, in the calendar and check the date and offset. Do not fix Berlin at UTC+1 year-round. Include duration and ask recipients to confirm. For recurring meetings, agree whose local time stays fixed and recheck around clock changes.

Sources and scope

These are fictional meetings on the specified dates in 2027, not real invitations or a permanent time difference. The EU’s 2027 summer-time period starts on 28 March and ends on 31 October at 01:00 UTC. Other conversions may cross calendar dates. The checklist is AdminTalk learning guidance, not embassy procedure; the mascot is an illustration. Check current date-specific rules before use. Sources reviewed 8 November 2026.

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